A well-written report on the board will help a board committee communicate effectively with the entire board. Making effective reports requires careful evaluation of the best way to format the content and the how to write a board report best way to convey it to ensure that board members have the information they require to make the right decisions on behalf of the company.
Writing a report for a board can be a daunting task for some. However, with the correct method, it is possible to write informative and engaging reports from committees that will assist in making informed decisions and ensure effective oversight. The following are some of the essential aspects to keep in mind when writing a report for the board.
1. It is essential to clearly define the goal of your report, states Barbara Anderson, non-executive director and chair on four boards. This is essential to the effectiveness of any paper on the board as it tells your very busy readers if you’re writing to inform, request their input or ask for a decision.
2. Avoid using a lot of technical language, and be clear about the context of the information you share. Board members are busy and will review your report before the meeting to answer their questions. They should be able to comprehend the information quickly.
3. Provide a clear analysis and interpretation of the data you are presenting. Data alone cannot tell a story. It must be accompanied by analysis and interpretation in order to give the numbers meaning. This will aid your board members in understanding the positives and challenges that face your business.