Document management software allows companies to organize, collect, store, and retrieve files of any format. Its powerful features enable seamless workflows and help reduce manual data entry tasks. They also automate business processes. It also eliminates inconsistent data, communication errors, and unproductive delays as well as assisting teams collaborate with confidence.
Documents can be tagged to help users sort information into categories and find it quickly, regardless if they’re scanned or taken electronically. This feature streamlines the lifecycle of documents by utilizing workflows that guide it through predetermined steps.
In the modern world, where employees frequently work on projects outside of work–whether it’s for a meeting with a client or project launch, or conference calls, document management systems provide an centralized repository that makes it easy to access and share files from anywhere. It also eliminates having to search across multiple devices such as read this cloud-based platforms, apps, or other platforms. This can be a time-consuming process that can lead to frustration and missed opportunities.
Many document management applications offer an app that can be used on mobile devices to allow team members to quickly collect information from remote locations, then sync the information to the central repository when internet connectivity is restored. The streamlining of workflows and a secure user-friendly interface can help businesses increase productivity. For instance, the file-sharing platform Hightail offers a free account and affordable plans that are ideal for businesses with a creative focus that rely on large images or video files. It also supports offline mode so that team members can continue to work without an internet connection, and upload their work when they return to work.