A board portal that is carefully selected can provide a variety of benefits for organizations seeking to streamline their meeting workflows, collaborate in a safe manner, and improve governance. It is important to analyze each feature and avoid over-engineer with unnecessary features which can increase the cost. It is also essential that the company you choose to use for your board portal have a good standing and provide responsive customer service when problems https://liveboardroom.com/when-is-a-board-resolution-necessary/ arise. Requesting feedback from potential vendors and references from clients who have used their software successfully in the past is beneficial.
Meeting Process Streamlined
Modern portals allow board members to access documents, agendas meetings, meeting notifications, and board packs using their smartphones and tablets. In addition to allowing note-taking online they also allow direct messaging between directors regarding specific topics with all communications logged within the portal. These discussions are automatically converted into meeting minutes and you can easily add electronic signatures to any board document.
Board members can easily make notes on documents prior to an event to better prepare and participate in the discussion. Meetings can also be conducted in an hybrid format, either in person or remotely. It is important to be able to create boardbooks from these meetings, and have the previous versions automatically updated whenever line items are changed. Finally, the option to conduct a debrief after the meeting lets leaders decide the best course of action to follow next, and document any agreed upon decisions.