A board management tool is a program that uses software to improve and enhance governance for your organization. Executive teams, board members and committees use them to communicate information and conduct business. The best software for board management allows you to create a central source of truth, simplify meetings, and gain control of your organization’s workflow.
A digital board management system can aid board members and administrators make time-saving decisions by automating tasks such as creating agendas for meetings and sharing board packets, and searching for misplaced documents. By eliminating email and other methods of sharing files it can reduce the possibility of cybersecurity-related incidents. The best boardrooms are equipped with a robust, secure platform that is built-in cyber protection.
A digital board portal can help organize and manage essential documents in one place, allowing all contributors to locate the information they need without having to search through a pile of paper, hefty PDF documents on shared drives or send emails that were previously delivered out of sequence. Board document management systems also provide granular permissions to ensure that vital records are only accessible by the people who require it.
In order to put everything in place for a board meeting can be an issue for even the most well-organized group of people. Board management tools can facilitate meetings by providing a meeting calendar as well as online private workspaces and video conferencing integrations. They also make it easier to keep track of and distribute meeting minutes, and keep track of action items by triggering automatic reminders and other helpful features.