No matter if you use it to fill orders, make payroll payments or perform any other business, your information could be harmful to individuals if it gets into the wrong hands. Securely protecting your personal information is not just good for your reputation and your business, it also shields you from costly lawsuits as well as other business losses.
Start by examining all the data your company has and how it’s shared. Only store the information that you need for your business in a safe location. Make sure your employees have only the information they need to perform their duties and consider encryption of sensitive information as it moves back and back and forth between the database and their devices, computers or mobile devices.
Develop a strategy for responding to security incidents and helpful resources educate your staff in the process. Be aware of the latest threats and utilize hardware or software to stop hackers from stealing your information or utilizing it in a malicious manner.
Encourage your employees to backup their data and to store backups off-site. Cloud storage services that offer multi-user access are a great idea. You can also set up your backups to be restored at a certain date.
Discourage your employees from saving information on their own personal computers, tablets, or mobile phones, and dissuade users from sharing passwords for cloud storage with other workers. Consider implementing a system that ensures employees who quit their jobs or move to another department are able to completely erase their personal information from their devices and computers.