To maximize the value board performance of members’ time, it is essential to conduct board meetings efficiently and effectively. A small amount of planning ahead can make a difference in ensuring that the meeting is on time and that board members have access to all materials they require prior to the meeting. Making use of visual aids and presentations can help increase engagement and support the discussion process and provide a better understanding of difficult issues.
Board members are experts in their field and bring a wealth of experience to the table. It is crucial to balance that expertise with a professional level and the willingness to hear the opposing viewpoints. This helps everyone get along and contribute to fruitful discussions that lead to productive decisions.
Begin the meeting on time
The ability to keep time is essential to the success of any board meeting, especially in the case of a virtual board meeting. Start the meeting on time sets the tone for the whole meeting and ensures that all crucial points are covered.
Check that quorum is present
In order to begin the meeting, the presiding officer will call the roll of all participants including presiding officers and staff members. If a quorum is not present, the meeting can’t take place.
Adopt the agenda, including the minutes from the previous meeting
After approving the agenda, the board will go over the minutes from the previous meeting. This will allow the board to review any changes or prioritizations that are required to be made. The board can then move on to the following item of business.